Discover The Best Email AI Assistant [AI Unleashed]

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Written by Novakovic Spasimir

Jan 19, 2024

Imagine you are Jack, a Sales Development Representative (SDR) for an IT services company. On average, you make 40 calls daily to reach prospects and send over 50 follow-up emails. But, despite your efforts to work efficiently, every day more leads are generated by marketing, and Marketing-Qualified Leads (MQLs) are accumulating, making it harder for Jack to scale his productivity and selling capacity efficiently. 

This scenario is all too familiar for many sales reps. They’re swamped with daily tasks that leave little room for strategic selling. 

If only there were a way to automate these processes and let salespeople focus on what they do best – selling… But, wait! There is a solution.

Email AI Assistant is a game-changer in the world of digital marketing. This AI-powered autonomous SDR engages in personal, two-way conversations with leads across multiple channels, including chat, email, and SMS. 

Unlike traditional marketing automation platforms that only deliver a one-way communication channel, the AI Email Assistant starts a conversation as soon as a lead shows interest and enters the funnel.

Stay tuned as we delve deeper into the world of Email AI Assistants and how they can transform your email marketing efforts. 

How Email AI Assistant Can Save Your Day?

The Email AI Assistant can be a lifesaver for sales reps like Jack. Instead of spending hours on manual tasks, such as sending follow-up emails or sorting through leads, and scheduling meetings with qualified prospects, the Virtual AI sales assistant can handle these tasks autonomously and automatically. 

This frees up valuable time for Jack to focus on more strategic activities, like meeting with leads, nurturing relationships with potential customers and closing deals. 

Below are a few more answers to how an AI email assistant can save your day.

Increase Time Efficiency and Productivity

The first major benefit of using an Email AI Assistant is the significant boost it provides to your sales teams’ time efficiency and productivity. 

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Email AI Assistants can save you time and increase productivity & efficiency

Imagine all the hours saved when the repetitive tasks of following up with leads or sorting through countless emails are automated. 

This not only speeds up the sales cycle but also allows sales reps to focus on more strategic tasks, such as closing deals and fostering relationships with potential customers.

Automated Conversations with Leads

The beauty of an Email AI Assistant lies in its ability to automate conversations with leads

It initiates contact, sends follow-up messages, and nurtures potential leads in a personalized manner. 

This means you can scale your outreach and outbound activities without the need for additional resources or manpower. It’s like having an extra team member who works 24/7, ensuring no lead falls through the cracks.

Personalization – Use Data Points to Tailor Communication to Your Audience

In today’s digital age, personalization is key to effective communication. An Email AI Assistant excels at this by using data points to tailor conversations to individual leads. 

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Email AI Automation

Whether it’s referencing a lead’s industry, job title, or previous interactions, the AI assistant can engage with specific audiences and communicate c with the recipient, thereby increasing engagement and conversion rates.

User Experience – Always Available, Personal

Finally, an Email AI Assistant enhances the overall user experience

Unlike human sales reps, AI assistants are always available, ready to respond to leads at any time of the day. 

They provide prompt, personalized responses, making leads feel valued and attended to. This level of attentiveness can significantly improve customer satisfaction and loyalty.

Choosing the Right Email AI Assistant

Selecting the right Email AI Assistant can make a difference in your sales and marketing efforts. 

However, with the many options available, it’s crucial to consider certain factors to ensure you choose the one that best fits your needs:

1. Tailored Conversations, Personalized Experiences 

The right AI assistant should allow you the freedom to edit, customize and tailor your conversations according to your brands’ tone of voice and also allow you to create audiences based on various data points such as the lead’s industry, job title, or previous interactions.

2. Immediate Follow-Up

Timeliness is key in sales. The quicker you follow up with a lead, the higher your chances of closing the deal. Your chosen AI assistant should be capable of following up with leads immediately, qualify them if necessary, and ensure no opportunity slips through the cracks.

3. Lead Qualification

An effective AI assistant can help in qualifying your leads before handoff to a human sales rep. By asking questions based on a predefined criteria, Virtual Sales Assistants can help to identify the most promising leads, saving you time and resources.

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4. Automated Scheduling

The right AI-powered assistant will automate the entire meeting scheduling cycle, from suggesting meeting time slots, sending out email confirmations and reminders, handling rescheduling requests, and booking meetings. This automation eliminates the hassle of back-and-forth emails and streamlines the process.

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6. Performance Optimization

Lastly, consider an AI assistant that allows for performance optimization. Features like A/B testing can help you identify which messages resonate best with your audience, enabling you to optimize your communication for top performance.

Conclusion – Is Exceed AI the Best Email AI Assistant For You?

Choosing the right mailing AI assistant can significantly impact your sales and marketing efforts. With Exceed AI, you get a robust platform that excels in all the key areas you’d want in an AI assistant.

Exceed AI offers:  

  • tailored conversations 
  • ensures immediate follow-up
  • provides extensive customization 
  • qualify your leads by asking questions based on predefined criteria
  • automates the entire scheduling cycle
  • optimizing your messages 
  • features like A/B testing (you can easily identify which messages work best for your audience and optimize accordingly)

But don’t just take our word for it. Experience the power of Exceed AI for yourself. 

Request a demo today and see how it can revolutionize your sales and marketing efforts.

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If you’re ever at a really boring cocktail party, use this one question to liven it up: “How long will it be until artificial intelligence takes everyone’s jobs?” Every person within earshot will suddenly be pouring out their visceral reactions. “In thirty years we’ll all be replaced!” or “Never! There are some jobs robots will never be able to do!” There. You’ve done your job. Smile and sip your cocktail.